Facility Rentals

An ideal setting for meetings and small celebrations!

• Includes tables, chairs & set-up/take down
• Audio video technology & wifi available
• Access to Discovery Center’s exhibits and adjacent natural area

Persons interested in renting the Savana Room must complete the Rental Application Form.

For additional questions, call 630-513-4367 or email hkevents@stcparks.org

The renter must be age 21 or older and will need to sign the facility rental contract to assume all responsibility.
RES=Resident & Nonprofit Organizations (must provide a tax exempt ID#)
NR=Nonresident & Commercial/Business
*A non-refundable deposit is required for all rentals.

Additional Fees

The use of alcoholic beverages requires a Special Use Permit, required 30 days prior of event to schedule use and obtain general liability insurance.

Facility Usage Disclaimer and Policies

1. A completed Rental Contract and non-refundable deposit must be made in order to secure the requested date/time. A larger deposit may be required based upon event
2. In the event of cancellation by the renter, the required deposit shall be forfeited. Cancellations must be made at least seven (7) days in advance to avoid facility charges. A 50% facility rental charge will be assessed for cancellations made with less than seven (7) days notice.
3. Supplies (food, decorations, balloons, etc) may not be delivered in advance of the date and time noted on the Contract unless specific permission has been granted by the District, in writing.
4. All decorations must be free-standing and placed on tables or floor. No items may be attached to walls, ceilings, windows, doors, door frames, floors or any other surfaces or furnishings in the facility. The use of tape, nails, tacks, screws, staples, adhesives, hook and loop fasteners, magnets, Command or other hanging strips, or any other materials that could cause damage to the facility, furnishings or property of the District are prohibited.
5. A certificate of insurance listing St. Charles Park District as additionally insured for a specified minimum coverage may be required based on the nature of the activity. This insurance requirement may be waived or modified upon approval of the District
6. The District reserves the right to require a policeman on duty at specified times.
7. To ensure cleanliness and upkeep of the venue; glitter, confetti, or other material composed of small particles are not permitted as part of your event décor nor may they be used by the renter or guests as part of the celebration. If staff are required to clean up such materials following the event the time will be billed as an excess cleaning fee.”
8. “Trash generated by renters and their guests must be disposed of in receptacles provided by the District”
9. “The District reserves the right to bill renters after their event for materials and labor related to damage to the facility, District property or for excess cleaning of the facility beyond routine sweeping, mopping and trash removal. Labor rate for cleaning or repair work will be charged at the rate of $30 per hour. Any labor charged will be in one hour increments based on the time required to return the space to its original condition following your event.”